COMPARISON
The best applicant management software in comparison 2024
Gain the decisive edge in the “War for Talents” – it’s easy! In our comparison, you will find out how you can not only find the best talent with the right applicant management software, but also optimize the entire selection process. Get ready to take your recruiting strategy to the next level and stay ahead of the competition for the best specialists. Find out more in our test report.
The evaluation of our comparison is based on the opinions of our readers. Help others to find the right HR software by completing this questionnaire to help them make an informed decision. The ratings are always published on 01.01. and 01.07. of a year.
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The best applicant management software – ranking
Personio
Price-performance winner
Grade
Very good
More details ↓
Recruitee
Test winner 2024
Grade
Very good
More details ↓
Softgarden
Best recruiting app
Grade
Very good
More details ↓
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What is applicant management software?
Applicant management software is an application that enables the electronic and automated processing of various recruitment requirements. It serves to make the process more efficient for recruiters and applicants. As a rule, applicant management systems are cloud-based SaaS solutions that can be accessed anytime and anywhere. This software supports recruitment, the placement of job advertisements, employer brand management and the digitalization of the application process. It enables the application process to be optimized and applications to be managed centrally.
The functions of applicant management software typically include :
- Recording and managing applicant data.
- The follow-up of applications and communication with applicants.
- The planning of job interviews.
- Preparation of reports and analyses.
In addition, such software supports recruiting, the placement of job advertisements, employer brand management and the digitalization of the application process. . It also enables the management of the entire application process, the organization of interviews and the creation of career pages and application forms.
Practical test: Applicant management software test reports
Personio
Price-performance winner
Grade
Very good
Job exchanges: 800
User: Unlimited
Price from: 99,00€ / month
GDPR-compliant: Yes
Personio: The HR operating system for efficiency and overview
Personio, which was developed by a Munich-based tech company, proudly positions itself as “The HR operating system”. This comprehensive HR solution offers a wide range of functions in the areas of applicant management, personnel administration, working time recording, vacation requests, sick leave and employee feedback. With its claim to be a centralized system for all HR tasks, Personio stands out with its diverse tools and data protection-compliant processes.
Wide range of functions: from application management to payroll accounting
Personio enables rapid creation and multi-posting of job advertisements on more than 500 online job boards. Statistical tools track applicant response, while integrated CV parsing automatically analyzes resumes. The application process is simplified by a central applicant database, which optimizes communication and response times. Particular emphasis is placed on the data protection-compliant storage of applicant documents on German servers.
The onboarding and offboarding function not only makes it easier for new employees to join the company, but also enables them to leave smoothly. Employees have access to their personnel file via Employee Self-Service Access, which reduces administrative tasks for the HR department. The central recording of attendances and absences by the software relieves the HR department of routine tasks.
Since partnering with DATEV in 2020, Personio has been shortening the billing process through simple data exchange. With People Workflow Automation, the software automates personnel processes across departments and enables the seamless integration of external software.
Special features and flexibility: document management and scalable pricing model
Personio goes beyond the typical HR functions and also offers features of a document management system. The cloud platform allows multiple users to edit and create documents simultaneously. Legally binding digital signatures for employee documents and employment contracts are possible thanks to the eSignature software.
An outstanding feature of Personio is the uncomplicated applicant management, which allows you to create your own evaluation forms and seamlessly transition applicants between recruiting phases with just a few clicks. This function, coupled with its ease of use, makes Personio particularly suitable for SMEs.
Conclusion: efficiency, automation and flexibility
Personio impresses not only with its wide range of functions, but also with its focus on efficiency, automation and flexibility. It is an ideal solution for HR teams, especially in small and medium-sized companies, who are looking for comprehensive HR software that covers the entire employee lifecycle. The scalable pricing model and the option to test the software free of charge for 14 days offer companies the flexibility to meet their individual requirements.
Advantages
Modern career site
Customizable applicant management
Excellent user-friendliness
Test 14 days free of charge
Automatic channel suggestions
Variable price model depending on the number of employees and functions
15 other advantages
Disadvantages
No integrated chat program
HTML knowledge partly required
Add-on for a fee: Recruiting
Video interviews not possible
Recruitee
Test winner 2024
Grade
Very good
Job exchanges: 2,900
User: Unlimited
Price from: 199,00€ / month
GDPR-compliant: Yes
Recruitee: The recruitment platform for efficiency and reach
Recruitee positions itself as a highly regarded recruitment platform that specializes in the efficient search for new employees and comprehensive applicant management. The platform offers three different complete packages – Launch, Scale and Lead – which are tailored to the different needs of companies.
The launch package is aimed at new, smaller companies and includes the basics of recruiting. It professionalizes the candidate pipeline, simplifies the application process and offers features such as integrated video chat, live chat support, a mobile app and unlimited user access. The Scale and Lead packages extend these basics and are aimed at larger companies with additional functions, particularly in the area of automation.
All Recruitee packages allow you to create your own domain for the company’s career site. An intuitive homepage construction kit, which requires no programming knowledge, offers the possibility of simple site design. Vacancies are automatically displayed and applicants can upload their CV, including via LinkedIn with one-click applications.
Special features and functionalities: Maximum range and efficiency
Recruitee is characterized by its impressive job posting reach, allowing companies to post their ads on up to 2,900 job boards or more worldwide. In addition, Recruitee allows you to publish job offers in social networks. The platform offers numerous functions to simplify recruiting and applicant management, including simple placement of job advertisements, filter options, automatic identification of duplicate applicant profiles and the creation of talent pools.
Practical experience: Easy access and impressive usability
In the practical test, Recruitee impressed with its easy access and outstanding usability. The effortless creation of appealing job advertisements and individual career pages with the help of AI support was particularly impressive. The practice test highlights Recruitee’s broadest reach for job postings, with over 2,900 channels, including matching suggestions based on ad data.
Uniqueness in comparison: maximum reach and targeted channel use
Recruitee stands out from other recruiting tools due to its impressive reach, which includes over 2,900 channels. The tool suggests the appropriate channels based on ad data in order to avoid wastage. The wide-reaching social media and cross-posting campaigns underline the effectiveness of Recruitee.
Recommendation and conclusion: Efficient for companies of all sizes
Recruitee is recommended for companies that value efficient recruiting, especially those that operate internationally or are looking for specialists in specific niches. The scalability of the platform makes it suitable for small to large companies. Although Recruitee emerged as the test winner in the practical test, it should be noted that certain special functions require paid add-ons. Specific tools such as d.vinci or rexx may be more suitable for personnel service providers.
Advantages
Wide reach thanks to multiposting on over 2,900 channels
Career site with own domain
Time-saving automation
AI text generator for job ads
Mobile recruiting app
Free 18-day trial version
9 further advantages
Disadvantages
Costly to integrate
No integrated video tool
No discounts for campaigns
No integrated chat program
Requires a lot of manual maintenance
Specialized in applicant management (no basic personnel management functions)
Softgarden
Best recruiting app
Grade
Very good
Job exchanges: 300
User: Unlimited
Price from: 99,00€ / month
GDPR-compliant: Yes
softgarden: Recruiting and applicant management solution for excellent candidate experience
With its credo of focusing on a positive candidate experience, softgarden stands out as an advanced recruiting and applicant management solution. The goal: A simple application process for candidates and quick feedback for a sustainable employer image. The software deliberately does not offer an automatic matching process to ensure that talented employees are not overlooked by automated processes.
Range of functions and special features: Collaborative features and candidate feedback
softgarden offers the expected range of functions of a specialized recruiting and applicant management software. The collaboration features based on social media platforms are particularly noteworthy. A voting system and comment function allow decision-makers to view applications and interview transcripts at the same time. This enables quick decision-making and prompt feedback to applicants.
The five function packages, designed for an unlimited number of users, vary in terms of the number of simultaneously active job advertisements. The individual customization of the “Enterprise” package is interesting for companies with more than 300 employees. Here softgarden offers customized solutions, including individual design.
Paid modules for additional booking: Effective employer branding tools
softgarden enables the addition of four modules, including the feedback solution for reviews on kununu and the recommendation manager for employee postings on social media. The Easy Mobile App enables applications via QR code on posters, and the Talent Network offers access to a talent pool of employees and applicants from all softgarden client companies.
Practical experience: convincing applicant management and mobile recruiting app
softgarden impressed in the practical test with efficient applicant management, time-saving job advertisement templates and a user-friendly recruiting app. However, some applicant-friendly functions are subject to a fee, and the more powerful career portal requires a larger budget.
softgarden stands out from other recruiting tools with its well thought-out and uncomplicated appointment coordination in the mobile app. The ability to schedule appointments across multiple locations significantly reduces tedious e-mail traffic and offers an efficient solution for decentralized teams.
Recommendation and conclusion: Collaborative functions for decentralized teams and mobile recruiting on the go
softgarden is particularly suitable for companies that value collaborative functions for decentralized teams. The mobile recruiting app offers a clear advantage for recruiters who are often on the move. Although the basic version is already suitable for SMEs, softgarden unfolds its full functionality in more expensive tariffs for larger companies.
Advantages
Free trial version available
Time-saving templates
Very good user-friendliness
Customizable career portal
Modern application options
Video interviews
7 further advantages
Disadvantages
Small selection of job boards
Many paid extensions
No integrated telephony function
Low price transparency
Partially long loading times
Specialized in applicant management (no basic personnel management functions)
The top 12 applicant management software in comparison
Personio – Best HR software for SMEs
Recruitee – Multiposting winner
softgarden – Best recruiting app
d.vinci
Factorial HR
rexx systems applicant management
Onlyfy One Applicant Manager
Kenjo applicant management
HRworks
Heyrecruit
Greenhouse
talentstorm
1. personio
Personio offers a comprehensive HR software solution that covers various core HR tasks such as personnel administration, recruiting and payroll accounting in a single platform. The software is praised for its user-friendliness, fulfillment of requirements, customer support and ease of setup. The benefits include centralized management of all personnel information, increased efficiency throughout the company and the ability to adapt the subscription to the company’s individual needs. Customers also praise the clear and simple operation of the software and the regular helpful updates. However, some users point out that implementation in the company can be a challenge due to a lack of documentation. Overall, Personio is recommended as a complete HR solution for small and medium-sized companies that want to manage their HR processes with just one modern tool. The software is described as particularly suitable for companies looking for a comprehensive solution to combine all HR aspects in one program.
2. recruitee
Recruitee is a modern e-recruiting software that supports companies with numerous functions in the “war for talent”. The software specializes in applicant management and offers a fully customizable applicant management platform. Even the smallest package includes many functions that are otherwise only available at extra cost. This includes a free trial version for 18 days, around 25 possible functions, a dedicated domain for the career site, a wide reach for job ads on more than 2,900 job boards worldwide, the publication of job ads on social networks, the detection of duplicate applicant profiles and their linking to a profile, user knowledge via blog, podcast and webinars, GDPR-compliant functions and a high number of multiposting channels (1,400). The software is particularly suitable for smaller companies and offers a considerable number of multiposting interfaces. However, it dispenses with numerous automations and templates that benefit medium-sized to large companies. Recruitee is only suitable to a limited extent for the requirements of personnel service providers; interested parties should seek individual advice here. Overall, Recruitee is a modern e-recruiting software that impresses with a variety of functions and customization options, especially for smaller companies.
3. softgarden
Softgarden is an applicant management system that offers free customer support and data protection-compliant recruiting. Over 1,500 employers, from start-ups to corporations, optimize their candidate experience with the help of Softgarden. At the same time, they involve hiring managers more effectively and shorten their recruiting processes by more than half. Softgarden’s comprehensive functionality enables companies to map the entire recruiting process. From recruitment and approval to posting job advertisements on over 300 associated job boards, pre-selection, talent identification, interview scheduling and collaboration tools. Softgarden is suitable for companies of any size and in any industry that want to simplify their recruiting. The software has been on the market for 15 years and is headquartered in Berlin, Germany.
4. d.vinci
The HR software “d.vinci” is a complete solution for applicant management that can be expanded to include an onboarding solution. It offers numerous customizations, automations and a wide variety of templates that – once set up – lead to sustainable time savings in the recruiting process. The software supports companies in mapping the entire recruiting process, from personnel requirements and job advertisements via relevant channels to pre-selection, talent search, interview planning and collaboration tools. “d.vinci” is suitable for companies of any size and in any industry that want to simplify their recruitment. The software offers seamless integration into the partner network and positions itself as HR software that connects.
5 Factorial HR
Factorial HR is an all-in-one HR software that digitizes and simplifies all HR work processes. Founded in 2016, Factorial offers cloud-based HR management software that includes various functions such as job posting, recruiting, onboarding, working time management, attendance management and shift management. The software is known for its intuitive and intelligent applicant tracking system, which enables personalized job portals. Factorial HR is positioned as a customized HR management software and has established itself as a top-rated all-in-one HR software.
6. rexx systems applicant management
The HR software “rexx systems Applicant Management” is part of the rexx Suite, an all-in-one HR software solution that digitizes all HR-related tasks. The applicant management software from rexx systems is easy to use and highly scalable, making it suitable for both medium-sized companies and large corporations. It provides an overview of the current status of each application and optimizes applicant management processes. The software is ISO 27001 and GDPR-compliant, available both as a cloud and on-premise solution and used by over 2,600 customers. The focus of the applicant management system from rexx systems is on the targeted online approach of applicants, especially via mobile and social media channels. It helps companies to reduce the “cost per applicant” and the “time to hire”. The software is part of the rexx suite, which also includes talent management software and HR software. It has a modular structure and can be adapted to the needs of different companies.
7 Onlyfy One Applicant Manager
The HR software “Onlyfy One Applicant Manager” is a comprehensive solution for applicant management that combines the entire recruiting process in a single platform. The software enables the search for and recruitment of new employees, from the search for candidates through to recruitment.
8 Kenjo applicant management
Kenjo Applicant Management is a software solution that supports companies in managing their application process. The platform offers functions such as the creation of job advertisements, applicant tracking and communication with applicants. It also enables team collaboration and the evaluation of applicant data. Kenjo applicant management aims to make the recruiting process more efficient and improve the candidate experience.The software also offers integrations with other HR tools and can be customized to a company’s specific requirements. It is used by various companies in different sectors to optimize their recruitment.
9. HRworks
HRworks is HR software developed specifically for small and medium-sized companies in Germany and the DACH region. The platform offers functions for personnel administration, digital travel expense accounting, time recording and preparatory payroll accounting. The aim is to fundamentally digitalize the HR department of medium-sized companies and optimize HR processes. HRworks is used by companies in various sectors to reduce the workload in personnel administration and increase efficiency in day-to-day HR work. The software offers an all-in-one solution that bundles various HR tasks in one application in order to optimize business processes and relieve the burden on HR departments. The platform is offered by HRworks GmbH, which has over 25 years of experience in the field of digital HR solutions and is considered one of the leading experts for digital HR in the DACH region. The software is provided by a cloud partner with a high level of data security and is ISO 27001 certified.
10. heyrecruit
heyrecruit is an all-in-one applicant management software that supports companies in optimizing their recruitment. The platform enables the creation and publication of job advertisements on various job portals, the management of applications, team collaboration and communication with applicants. In addition, Heyrecruit offers an individual career page to strengthen the employer brand. The software is characterized by ease of use, time savings and integration with various job portals. It is used by small and medium-sized companies to make the recruitment process more efficient and to find qualified applicants. Heyrecruit also offers a free connection to Indeed and the Federal Employment Agency, which can lead to a higher reach and a greater number of qualified applications. The software is also praised for its flexibility, speed, quantity and quality in the recruiting process.
11th Greenhouse
Greenhouse is a company specializing in HR software that is expanding its market activities in the DACH region. The applicant management software offered by Greenhouse is used by up-and-coming companies and has received positive reviews. Described as a “recruiting system for people-first companies”, the software offers functions ranging from the search for candidates to the structured application process and onboarding. Greenhouse Recruiting Software enables companies to find and hire the right candidate and provides a pipeline management system.
12. talentstorm
Talentstorm is an applicant management software from ontavio GmbH. It is specially tailored to the needs of medium-sized companies and is designed to support the entire application process. The software offers functions such as the management of applications, the automation of communication with applicants and the publication of job advertisements on various job portals. Talentstorm also attaches great importance to data protection and is designed to speed up the selection and decision-making processes in recruiting. If desired, the software can request the release of data for the talent pool during the application process in order to ensure secure and data protection-compliant applicant management. It is positioned as a clever solution for SMEs and is designed to help companies manage their numerous and differently structured applications in a clearly structured system.
Further alternatives for applicant management tools at a glance
Of course, there are alternative e-recruiting tools, applicant management systems or corresponding applications – whatever you want to call them. A comprehensive range of applicant management software is available to you within the HRtalk provider directory. Below you will find a compact overview of other applicant management software:
coveto
perview systems
staffitpro
Cegid Talentsoft
Workwise
HeavenHR
perbit Software GmbH
HR4YOU
Zoho Recruit
Advantages of using an Applicant Tracking System (ATS)
Applicant management software, also known as Applicant Tracking System (ATS), has become an indispensable tool for companies interested in optimizing their recruiting strategies. Based on current developments and expert opinions, several decisive advantages of using applicant management software can be identified.
1. reach and effective multichannel recruiting
The ability to distribute job advertisements and reach applicants worldwide is a major advantage of applicant management software. Integration with various platforms means that job ads can be published seamlessly on online job boards and social networks. This increases visibility and attracts potential applicants from different countries.
2. improve candidate experience and save time
An applicant management system not only optimizes the application process for companies, but also improves the applicant experience. With functions such as one-click application and integration of LinkedIn or Xing profiles, the interaction for applicants is more intuitive and efficient. This not only saves time for applicants, but also helps companies make a positive impression.
3. efficient communication and collaboration within the team
The software makes internal communication within the recruiting team much easier. By managing applicant data centrally, team members can easily exchange messages, assign tasks and update the status of applications. This promotes smooth cooperation and enables quick, well-founded decisions.
4. strategic employer branding and budget optimization
An applicant management system helps companies to improve their employer branding. The software enables the analysis of employer branding strategies and helps to make targeted investments in effective channels. Budget optimization and targeted analyses enable the company to deploy its recruiting resources more efficiently.
5. data protection compliance and transparency
In view of the growing importance of data protection, a GDPR-compliant applicant management system ensures the secure handling of sensitive applicant data. This creates trust among applicants and ensures that companies meet the legal requirements.
The progressive development of applicant management systems has revolutionized the recruitment market. In addition to the central management of applications, this software offers a wide range of functions that optimize the entire recruiting process. From improving the candidate experience to strategic budget planning, the use of candidate management software offers clear competitive advantages for companies of all sizes.
What does an applicant management system cost?
The selection of an applicant management system is a strategic decision that requires a precise analysis of the cost structures. In this section, we take a look at the various aspects that influence the price of applicant tracking systems.
How much does applicant management software cost?
The prices of applicant management systems vary depending on the size of the company, scope of functions and contractual commitment. Small start-ups can get started from as little as €0 to €250 per month, while larger companies with more complex requirements need to make higher investments. The range of functions plays a decisive role; modern features such as chatbot integrations or WhatsApp applications can incur additional costs. Contracts with partner job boards and system integrations also have a major influence on pricing. Multiposting options, i.e. the simultaneous placement of job ads via different channels, can also influence costs. It is advisable to define the individual requirements precisely in order to find the right cost structure.
Is there free applicant management software?
Yes, there are free applicant management systems, such as join, onlyfy one Bewerbungsmanager, onapply and One-Click-Recruiter. Although these offer free tariffs, they are often limited. A critical evaluation of the functionalities and restrictions is necessary to ensure that the free version meets the individual requirements. However, for sole traders or start-ups with a limited budget, these free options can offer an ideal way to enter the world of applicant management.
Applicant management systems in direct price comparison
dvinci Preise und Kosten
FactorialHR Preise und Kosten
heyrecruit Preise und Kosten
Kenjo Preise und Kosten
onlyfy Preise und Kosten
recruitee Preise und Kosten
rexx systems Preise und Kosten
talentstorm Preise und Kosten
HRworks Preise und Kosten
The right applicant management system according to company size
The choice of the right applicant management system depends heavily on the size of the company. Specific requirements and functions are crucial to ensure a smooth and good recruitment process. The following section provides recommendations for applicant management systems depending on the size of the company in order to meet individual requirements.
Applicant management software for startups
Flexible and cost-effective applicant management systems play a decisive role for fast-growing start-ups. Recommended solutions such as onlyfy one and Heyrecruit not only offer free rates for small teams, but also functionalities that are specially tailored to the needs of fast-growing start-ups. These systems not only enable the administration of application processes, but also handle foreign languages and billing in different currencies, which is particularly important for expanding start-ups.
Applicant management software for SMEs
Small and medium-sized enterprises (SMEs) need applicant management systems that are easy to implement, cost-effective and yet powerful. The applicant management systems Sage HR and Personio have proven to be ideal solutions for SMEs. These systems not only offer extensive recruitment modules, but also multilingual support and flexible personnel management functions. This enables SMEs to optimize their HR processes and respond to individual needs.
Applicant management software for large companies
Larger companies with more than 100 employees rely on specialized industry solutions for their applicant management. With systems such as Recruitee, Softgarden and Pinpoint, complex processes can be mapped, from ad placement to applicant support and onboarding. In addition, these companies rely on special onboarding tools such as Haufe myOnboarding, elearnio.de and Pendo to ensure optimal integration of new employees into their extensive structures. In the area of talent management, solutions such as Cegid Talentsoft, rexx Systems Talent Management Software and easySoft Competence 5 are preferred for managing the individual development of employees as well as target agreements and qualifications.
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