Employee Welcome Kit: The Best gifts in Comparison 2025

Practical Test: Onboarding Boxes

The Top 13 Onboarding Boxes Compared

1. big little things

big little things specializes in custom and sustainable employee gifts. The company offers a wide selection of high-quality products that can be personalized from simple logo prints to complex custom designs in the company’s style. These products are packaged in specially designed gift boxes and can be sent directly to employees or collected at a single address for various occasions (e.g., onboarding, birthdays, anniversaries, parental leave, offboarding, Christmas). Worldwide shipping, including handling complex customs matters, is also part of the service.

big little things also provides a user-friendly platform for managing and automating gift campaigns, which can be integrated into HCM, CRM, or ERP systems. This significantly simplifies the process for companies, saving time and reducing costs.

The company places great emphasis on sustainability and social responsibility. The gift boxes are packed and shipped in workshops for people with disabilities, making a positive social contribution. Additionally, the company offers various ecological impact measures.

With its holistic approach and focus on sustainability, big little things positions itself as an attractive partner for companies looking to strengthen their employee and client relationships through high-quality, personalized gifts.

2. SUGGLE

SUGGLE specializes in the creation and distribution of high-quality merchandising products and personalized employee gifts. Operating under the motto “feel. good. products,” SUGGLE emphasizes creative, sustainable, and customized products designed to delight both companies and their employees and clients.

A key product from SUGGLE is their custom-designed onboarding boxes, which ease new employees’ transition into the company and convey a sense of appreciation from the very start. These boxes can include a variety of items such as company apparel, office supplies, snacks, and informational materials, all tailored to the corporate design of the respective company.

Headquartered in Wermelskirchen in the Bergisches Land region, SUGGLE also has an additional office in Cologne near the main train station. The company is a member of the PSI Network and is committed to fair business practices and high quality. In addition to onboarding boxes, SUGGLE offers seasonal gift ideas such as Christmas and Easter boxes and a wide range of personalized merchandising items.

By employing various printing techniques and finishing processes, SUGGLE ensures a high degree of customization and adaptation of products to meet the specific needs and design of their clients. Additionally, the company provides extensive consulting and creative solutions to enhance employer branding and promote employee engagement.

With a focus on sustainability, creativity, and individuality, SUGGLE positions itself as an attractive partner for companies looking to appreciate and delight their employees and clients with high-quality, personalized gifts.

3. LocalHeroBox

LocalHeroBox offers customizable gift boxes filled with products from local manufacturers. Founded by Sebastian Hecker and Céline Raue during the COVID-19 pandemic, the concept has evolved from an initiative to support small businesses into a successful business model. The boxes, used for employee onboarding, events, and client gifts, are distinguished by their versatility, sustainability, and focus on local products. LocalHeroBox provides a full-service approach from product selection to design and shipping. Notable companies such as Mytheresa and Manufactum have already had positive experiences with the service. The company places a strong emphasis on quality, customer satisfaction, and supporting local economic cycles, making it an attractive option for companies looking to surprise their employees or clients with high-quality, personalized gifts while also supporting local businesses.

4. Vanilla Pepper Marketing

Vanilla Pepper Marketing is an online shop specializing in sustainable and personalized products and promotional items. With the motto “Away from disposable products – towards favorite products,” the company places a clear emphasis on quality and sustainability. Vanilla Pepper caters to businesses that want to equip their employees and clients with high-quality, sustainable products while focusing on fairness and environmental consciousness.
The product range includes a wide selection of sustainable promotional items, customizable products, and white-label solutions, all designed to make a lasting impression. This approach sets Vanilla Pepper apart from conventional providers and offers an attractive alternative for companies looking to enhance their brand with high-quality, personalized products.
The online shop positions itself not just as a product seller but as a platform that conveys a philosophy—namely, sustainability and conscious consumption in the realm of promotional items and gifts. With this concept, Vanilla Pepper taps into current trends and provides businesses with the opportunity to communicate their values through their choice of promotional products and gifts.

5. allswag

allswag.de is an online store and service provider specializing in the creation and distribution of personalized gift boxes and promotional items. The company offers a wide range of products, with a focus on custom-designed employee gift boxes and personalized promotional items for various occasions. allswag distinguishes itself with a comprehensive service that includes item selection, production, packaging, storage, and shipping. Notably, the real-time fulfillment service allows customers to manage and dispatch their boxes efficiently. For time-sensitive orders, allswag provides an express service that ensures rapid production and delivery. The company caters to businesses looking to strengthen brand loyalty, motivate employees, or leave a lasting impression on clients and target audiences. A special offering is the option to request a free sample box to personally assess the quality of the products and services. With features such as a whitelist webshop for clients and diverse customization options for boxes and products, allswag positions itself as a flexible and customer-oriented partner for companies of all sizes that value high-quality and individualized promotional items.

6. Mula

mula is a company that offers comprehensive merchandising solutions. mula centralizes the entire merchandising process, from design and production to inventory management and storage. The company provides its clients with the opportunity to design top-quality and sustainable products with the help of a dedicated design team. The mula platform serves as a one-stop shop for all merchandising activities, from design approval to ordering and shipping. Services also include storage, packaging, and international shipping of merchandising items. mula offers customizable onboarding boxes for new team members or special customer occasions, as well as seasonal products like a summer catalog. The company places a strong emphasis on sustainability and aims to make the merchandising industry progressively more environmentally friendly. With mula’s solution, companies can save time and costs, achieve their branding and merchandising goals, and offer their products both internally and publicly. mula positions itself as a partner for businesses looking to strengthen their brand with high-quality, customized merchandising.

7. send a clap

clap offers a user-friendly platform that enables companies to design, plan, and send personalized gifts for employees and customers. The company places a strong emphasis on sustainability, providing eco-friendly packaging and the option to plant a tree for every gift sent. clap assists companies in creating gift boxes for various occasions, such as onboarding new employees, rewarding exceptional performance, or customer gifts. The platform allows for gifts to be branded with the company’s logo and includes the option to add personal greeting cards in the form of video or voice messages. With experience from over 500 projects, clap offers professional consulting and design support. The company collaborates with a variety of brands, including sustainable and luxury brands, and provides flexible solutions for orders of all sizes, from single gifts to large orders of over 5,000 items. clap positions itself as a comprehensive partner for companies looking to show appreciation and strengthen their brand with thoughtful gifts.

8. monday merch

Monday Merch specializes in providing merchandising solutions for businesses. Monday Merch offers a comprehensive platform for creating, managing, and distributing corporate merchandising and promotional items (swag). The company positions itself as a “Global Trusted Merch Partner” and caters to HR, operations, event, and marketing managers worldwide.

Monday Merch provides a wide range of products and pre-made merch packages that clients can customize to their needs. The process includes product search, free design proposals, quote generation, design finalization, ordering, order fulfillment, and distribution. Additionally, the company offers optional services such as a merch store and a platform for automating merch processes.

The Monday Merch platform can be used for free, while the merch store is available from €199 per month. The company places a strong emphasis on user-friendliness and offers digital solutions for organizing, presenting, and distributing merchandise. With over 1,500 clients and a rating of 4.9 stars, Monday Merch presents itself as a reliable partner for companies of all sizes seeking high-quality promotional item solutions. Moreover, Monday Merch offers a “Merch Academy” that provides best practices and information on the effective use of corporate swag and merchandise packages.

9. source Werbeartikel

SOURCE offers an extensive online store with over 100,000 products that can be customized or designed as promotional items. The company targets business clients looking to strengthen their brand through personalized promotional products. SOURCE places a strong emphasis on quality, variety, and sustainability in its offerings. The product range includes everything from classic promotional items like pens and mugs to eco-friendly options and high-end gifts. The company provides various branding methods such as engraving, embossing, screen printing, and digital printing. SOURCE highlights the importance of promotional items for brand awareness, customer loyalty, and effective marketing. As a family-owned business with over 30 years of experience, SOURCE offers personal consulting, competitive prices due to significant purchasing power, and quick delivery times. Additionally, the company provides custom-made items and direct imports for larger quantities. SOURCE positions itself as a comprehensive partner for businesses seeking high-quality and effective promotional items to achieve their marketing goals.

10. Online Event Box

Online Event Box specializes in the creation and distribution of customizable gift boxes for various occasions. The offering caters to both individuals and businesses looking to surprise employees, clients, or event participants with personalized boxes. The product range includes a wide selection of boxes, such as onboarding boxes for new employees, snack boxes with healthy organic products, coffee boxes, sample packages, and special event boxes. A particular focus is placed on personalizing the boxes, allowing customers to assemble the contents according to their preferences and needs. The company emphasizes sustainability and offers organic, vegan, and products without industrial sugar. In addition to physical boxes, Online Event Box also provides support for planning and executing virtual events, including arranging keynote speakers, live bands, DJs, and other entertainment artists. The delivery time for the boxes ranges from 3-10 days depending on the product, with a minimum order quantity of 5 boxes (20 for personalized boxes). With this comprehensive offering, Online Event Box positions itself as a versatile partner for businesses and individuals looking to create and remember special moments with creative and personalized gift boxes.

11. MIJO Brand

MIJO is a leading fulfillment company specializing in the creation and distribution of onboarding boxes, corporate fashion, and merchandising. Since 2020, MIJO has established itself as one of the top agencies in this field, offering comprehensive solutions for companies, startups, and influencers. The company stands out for its in-house production in Germany, which guarantees sustainability and quality. MIJO produces customized welcome packages for new employees, personalized company clothing, and a wide range of customizable promotional items. Noteworthy are the low minimum order quantities and the ability to fully tailor products to customer preferences. In addition to production, MIJO handles storage, shipping, and offers e-services such as online storage and ordering platforms as well as employer shops. These can be integrated with existing HR tools to optimize processes. With over 700 satisfied clients and positive reviews on Google and Trustpilot, MIJO positions itself as a reliable partner for companies seeking high-quality and personalized solutions in onboarding, corporate fashion, and merchandise.

12. ideas in boxes

ideas in boxes is a full-service provider specializing in exclusive gift boxes and product packaging. The company offers a comprehensive service from conception and production to logistics and storage. ideas in boxes focuses particularly on onboarding boxes for new employees, custom product packaging, marketing boxes, and personalized mailings. They offer both pre-made sets and fully customizable solutions. A key emphasis is on high-quality magnetic boxes, which are available from stock or can be custom-designed. The company prioritizes sustainability and quality, using recyclable materials and emphasizing reusable packaging. ideas in boxes provides 3D visualizations to support the design process and works closely with clients to meet their specific requirements. With a broad client base ranging from small businesses to large corporations, ideas in boxes positions itself as an experienced partner for creative packaging solutions. The offering also includes services such as packaging development, branding, storage, and logistics, providing a full-service solution from concept to delivery.

13. Marego Box Konzepte

Marego Box Konzepte develops and distributes custom gift packaging for various occasions. The company offers a complete service from conception to worldwide shipping of personalized boxes for employees, clients, and other target groups. In production, Marego places special emphasis on sustainability and resource conservation, collaborating with family-owned businesses, manufacturers, and innovative startups. The boxes are filled with high-quality items refined in Germany and packaged exclusively with recyclable materials.
The company provides a wide range of services, including creative box design, tailored content selection, corporate design, and product branding with various finishing techniques. Additionally, Marego offers collection and storage services for the boxes, manages inventory, and ships the boxes in compliance with GDPR. With its holistic approach and focus on quality and individuality, Marego Box Konzepte positions itself as a skilled partner for companies looking to express appreciation and strengthen their brand with personalized gift boxes.

Other Alternatives for Onboarding Boxes at a Glance

Of course, there are alternative providers for onboarding boxes. Within the HRtalk provider directory, you have access to a comprehensive range of onboarding box providers. Below, I will briefly introduce additional onboarding boxes:

Benefits of Onboarding Boxes

Onboarding boxes offer many advantages for companies looking to welcome and integrate new employees. An onboarding box is a thoughtful welcome gift that makes new employees feel valued and welcomed from the start. This fosters a positive company culture and strengthens employees’ connection to the company.

A key advantage of onboarding boxes is that they create a positive first impression. New employees immediately feel appreciated and part of the team, which increases their motivation and engagement. The boxes can be filled with useful and personalized items such as branded coffee mugs, notebooks, pens, or even technical devices like laptops and company phones. These practical tools ease the transition and help new employees acclimate to their role more quickly.

Onboarding boxes also contribute to strengthening company culture. By integrating company values and branding into the boxes, businesses can effectively communicate their culture and identity. This creates an immediate connection between new employees and the employer brand, which leads to a stronger identification with the company in the long run.

Another advantage is the efficiency of the onboarding process. Pre-made boxes save time and resources as all important materials and information are already assembled. This ensures a smooth start and reduces uncertainties for new employees.

Additionally, onboarding boxes can be customized to meet the specific needs and corporate design of the company. Various finishing techniques such as printing, embossing, or hot foil stamping give the boxes a high-quality and personal touch.

Onboarding boxes are an effective tool for welcoming new employees, motivating and retaining them, and strengthening company culture. They provide a thoughtful and practical solution to optimize the onboarding process and ensure a positive start for new team members.

What Does an Onboarding Box Cost?

The cost of onboarding boxes can vary significantly, depending on the following factors:

1. Contents of the Box: The selection and quality of the items included have a major impact on the price.
2. Personalization: The level of customization, such as branding with the company logo or personalized items, can increase costs.
3. Quantity: Larger order quantities typically result in lower unit prices.
4. Packaging: The type and quality of the packaging also play a role in the pricing.
5. Additional Services: Services such as design, storage, or shipping can incur additional costs.

Some suppliers, such as allswag.de, mention that they offer boxes for different budgets, suggesting that there is a wide price range. SOURCE Werbeartikel suggests that onboarding boxes are available in different price ranges, giving some examples:

• Travel Package from €29.44
• Home Office Combination Medium from €36.33
• Home Office Complete Set from €33.57
• Lunch Package from €20.59

It is important to note that these are starting prices and the actual costs can vary depending on specific requirements and customizations. For accurate pricing, it is advisable to contact different providers directly and request individual quotes.

How Much Should an Onboarding Box Cost to Make Employees Happy?

There is no fixed price limit for onboarding boxes that guarantees employee satisfaction. The costs can vary greatly depending on the content, quality, and personalization. More important than the pure monetary value is that new employees feel welcomed and appreciated. However, some guidelines can be provided: According to SOURCE promotional items, impressive gift sets are possible starting at around €20-30 per box. Examples include travel packages from €29.44, home office combinations from €36.33, or lunch packages from €20.59. Companies should also consider tax aspects—in Germany, up to €44 (from 2022: €50) per month can be used for tax-free benefits in kind and additionally €60 gross for personal occasions such as onboarding. Ultimately, the quality, usefulness, and personalization of the items are often more important than the pure price. A well-thought-out box worth €50-100 can already leave a very positive impression and contribute to new employee satisfaction with good planning and personalization. Many providers offer flexible options for different budgets, so companies can adjust the costs to their possibilities.

Onboarding Box Providers for Small, Medium, and Large Companies?

You are probably wondering which of the many providers is best for you and your company? I have tested the providers thoroughly and can recommend the following providers based on company size.